NTISthis.com

Evidence Guide: BSBINS409 - Maintain and monitor digital information and records

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

BSBINS409 - Maintain and monitor digital information and records

What evidence can you provide to prove your understanding of each of the following citeria?

Confirm requirements for maintaining and monitoring digital information and records

  1. Identify and verify organisational and risk management requirements for classifying and storing information
  2. Identify organisational policies and procedures for recording digital information
  3. Prepare a checklist of organisational requirements to assess digital information to be captured
Identify and verify organisational and risk management requirements for classifying and storing information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify organisational policies and procedures for recording digital information

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Prepare a checklist of organisational requirements to assess digital information to be captured

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify and assess records for storage

  1. Categorise and describe incoming and outgoing records information in terms of key activities and responsible stakeholder
  2. Assess information against the organisational checklist of requirements to assess electronic records to be captured
  3. Dispose of information not to be retained, according to organisational policies procedures
  4. Determine storage methods and media in accordance with retention requirements
Categorise and describe incoming and outgoing records information in terms of key activities and responsible stakeholder

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess information against the organisational checklist of requirements to assess electronic records to be captured

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Dispose of information not to be retained, according to organisational policies procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine storage methods and media in accordance with retention requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Coordinate digital information and records

  1. Classify and sentence records according to system rules and organisational policies procedures
  2. Assign unique identifiers and register records into the information management system according to system rules and organisational policies procedures
  3. Determine and document access and security status and disposal requirements of records according to organisational policies procedures
  4. Store records on required media in accordance with organisational and record retention requirements
  5. Migrate records across mediums according to organisational policies and procedures
  6. Action and record archiving or disposal of records according to disposal schedule and organisational policies and procedures
  7. Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements
Classify and sentence records according to system rules and organisational policies procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assign unique identifiers and register records into the information management system according to system rules and organisational policies procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Determine and document access and security status and disposal requirements of records according to organisational policies procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Store records on required media in accordance with organisational and record retention requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Migrate records across mediums according to organisational policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Action and record archiving or disposal of records according to disposal schedule and organisational policies and procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Required Skills and Knowledge

The candidate must demonstrate the ability to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including evidence of the ability to:

manage record creation, migration and disposal processes digitally on at least three occasions.

In the course of the above, the candidate must:

monitor usage of digital information management system

monitor application of system procedures.

The candidate must be able to demonstrate knowledge to complete the tasks outlined in the elements, performance criteria and foundation skills of this unit, including knowledge of:

key principles and processes of digital records management and digital records management systems

organisational policies and procedures for capturing records in networked systems

methods of disposal and archiving

risk management requirements for classifying and storing networked information.